Privacy Policy for Probus Cub of Mountain View
Effective Date: June 1:2024
Probus Mountain View (“we,” “our,” or “us”) is committed to protecting the privacy and security of our members’ personal data. This Privacy Policy outlines how we collect, use, and safeguard your information when you visit our website, https://probusmountainview.ca, and participate in our activities.
1. Information We Collect
We only collect and store information provided by our members, which is limited to:
- Name
- Contact details (e.g., email, phone number)
- Membership status
- Photographs or other media (with explicit member permission via an Acknowledgment form)
This information is securely stored behind a login/password-protected firewall and is accessible only to authorized members.
2. Permissions and Consent
Members provide explicit consent for the use of their personal information, including photographs, by signing an Acknowledgment form. This form grants us permission to:
- Use approved images and media for the website.
- Share limited information with Probus Canada to support membership verification and communication.
We do not use personal information for any purpose beyond the scope of this consent.
3. How We Use Your Information
We use member information to:
- Maintain membership records and facilitate communication.
- Publish content, such as newsletters or event updates, within the website.
- Share limited membership details with Probus Canada (e.g., name, membership status) for administrative purposes.
4. Data Security
We take data security seriously and have implemented the following measures:
- All data is stored securely behind a login/password-protected firewall.
- Access to member information is limited to authorized personnel and members with valid login credentials.
5. Data Retention
We retain member data for the duration of the fiscal year. If a membership is not renewed, all associated data will be permanently deleted within two weeks following the end of the fiscal year.
6. Member Rights
Members have the following rights regarding their data:
- Access: Members can view their data securely through the website.
- Correction: Members can request corrections to their personal data.
- Deletion: Members can request the deletion of their data at any time.
7. Sharing Information
We do not share member data with third parties, except:
- With Probus Canada, to the extent necessary for membership administration.
No other data is shared or sold to any external organizations or individuals.
8. Embedded Content
Our website does not host or permit embedded content from external websites to ensure security and privacy.
9. Cookies
Our website uses cookies for the following purposes:
- Login cookies: These last for two days unless “Remember Me” is selected, extending the login period to two weeks. Logging out removes these cookies.
- Screen options cookies: These last for one year to retain your display preferences.
- Editing cookies: Temporary cookies are created when editing or publishing content. These cookies expire after one day.
10. Contact Us
If you have any questions about this Privacy Policy or how your data is managed, please contact us at:
Email: hal.keiser@gamil.com]
Phone: 705-888-9259
By using our website or becoming a member, you acknowledge and agree to this Privacy Policy.